Job Details

Role Overview:
We are seeking a highly organized and proactive Executive Assistant / Secretary to provide administrative and secretarial support to senior management. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will be discreet, reliable, and professional in all interactions.

Key Responsibilities:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
   

• Handle all correspondence such as emails, letters, and phone calls with professionalism and confidentiality.
   

• Prepare reports, presentations, and other documents as required.
   

• Coordinate meetings and take detailed minutes.
   

• Maintain filing systems, records, and databases.
   

• Follow up on action items and ensure timely completion.
   

• Assist with personal tasks as requested (e.g., reminders, reservations, errands).
   

• Liaise with internal departments and external contacts on behalf of the executive.
   

• Maintain confidentiality of sensitive information at all times.
   

Required Skills & Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or Secretary.
   

• Excellent verbal and written communication skills in English (knowledge of regional languages is a plus).
   

• Strong organizational and time-management abilities.
   

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
   

• Ability to handle sensitive matters with discretion.
   

• Good interpersonal skills and a positive attitude.
   

• Graduate degree preferred.
   

Preferred Qualities:

• High level of integrity and professionalism.
   

• Flexibility and adaptability.
   

• Problem-solving mindset and ability to work under pressure.